Harod may change this Policy at any time, in which case we shall notify you of any changes to this Policy. The changes will apply to your use of the Website and/or our Services (as applicable) after we have given notice. If you do not wish to accept the new Policy, you should not continue to use the Website and/or our Services (as applicable). If you continue to use the Website and/or our Services (as applicable) after the date on which the change comes into effect, your use of the Website and/or our Services (as applicable) indicates your agreement to be bound by the new Policy.
For the purposes of data protection legislation, Harod is the controller for the processing of your personal data. Harod has notified the Information Commissioner’s Office (“ICO“) of its processing of personal data. Harod Associate’s registration number is ZA162679 and Harod Analysis’ registration number is ZA191152.
SECTION A – Your use of the Website
- Processing ground: Harod relies on the contractual necessity processing ground to collect the items of information listed in 1 above where you choose to contact us via the Website, as this information is required in order for Harod to answer your particular query. Harod relies on legitimate interests in order to place and collect the information in relation to its cookies as these cookies are either essential cookies or cookies placed by Google Analytics and hence do not impose a level of intrusiveness or risk of harm to you that could be considered to outweigh your rights and freedoms as a data subject.
- Information which is collected when you receive any of our Services: Harod may collect the following information when you choose to have us provide Services to you:
- Information we require in order to engage you as our client, including a contact name, e-mail address, telephone number and address, together with any other details that we may require as part of our contracting process.
- Information we require from you in order to provide our Services to you including:
- where we provide asset and/or tracing services, information that we obtain from you when you complete our form for these Services including the individual(s)’ full name, local version of name, date of birth, e-mail addresses, passport information and partner’s full name and date of birth; and
- where we provide our due diligence services any and all information that you provide to us including individual(s)’ full name, local version of name, date of birth, e-mail addresses, passport information and partner’s full name and date of birth together with (if applicable) any and all invoicing and/or bank statement information.
- Processing ground: Harod relies on the contractual necessity to collect the items of information noted in 4 above because this information is required in order to provide our Services to you.
- How the information about you provided in connection with our Services is used: The information about you described in paragraph 4 may be used by Harod as follows:
- to enable Harod to provide its Services to you.
- to prevent fraud or illegal activities.
- to use such information in anonymised form for its own research and marketing purposes; namely, to improve the way in which its Services are operated and run.
- to share with third parties as described in paragraph 7 below.
- Sharing information with third parties: Harod shall not pass your information to any third party (other than as described in this paragraph). Your information may, subject to Harod’s obligations to comply with applicable data protection legislation, be shared with the following third parties:
- Dropbox, in relation to Harod’s storing of information used to perform its Services.
- Egress Software Technologies, in relation to Harod providing the results of its Services to you and you sharing information with Harod.
- any and all third-party providers to which Harod may subcontract its Services too such as dark web search providers and forensic analysers.
- having taken precautions to maintain the security of such information, Harod may share this information with its regulator.
- in anonymised form, Harod may share the information with:
- any third party, in relation to the sale of some or all of Harod’s business, or its assets, or as part of any business restructuring or reorganisation. Harod will take steps with the aim of ensuring that your rights continue to be protected if your personal data is transferred in accordance with this paragraph.
- law enforcement agencies in compliance with law enforcement.
- Links to third party websites and third party adverts: Harod is not responsible for the privacy policies and practices of other sites even if you access them using links from the Website. You should check the policy of each site you visit and contact its owner or operator if you have any concerns or questions. In addition, if you link to the Website from a third party site or via a social network (e.g. Twitter), Harod is not responsible for the privacy policies and practices of the owners or operators of that third party site and recommends that you check the policy of that third party site and contact its owner or operator if you have any concerns or questions.
- Security: Harod has implemented technology and policies to safeguard your privacy from unauthorised access and improper use.
- Storage and Data Retention: Your information is stored by us, via our third party storage provider, in the EEA. Our other third party partners may store data outside the EEA and we have appropriate contracts in place to ensure the adequacy of such transfer. You can ask for your information to be removed at any time by e-mailing us at email@example.com. We store your information for so long as we consider it reasonably necessary to do so and in accordance with our own internal data protection policy.
- Harod Details: If at any time, you would like to contact Harod you can do so by sending an e-mail to us at firstname.lastname@example.org or write to us at “Data Protection” Query, Harod Associates Limited, Suite 126, 43 Bedford Street, London, WC2E 9HA”. This is Harod’s registered address and we are a company incorporated in England and Wales with company number 07415697.
- Your Rights: You can contact us using the details set out in the paragraph above if you wish to:
- access a copy of the personal data that we hold about you;
- correct any items of personal data that we hold about you; and/or
- have any items of personal data that we hold about you erased or object to our processing of such items of personal data. You may also contact the ICO at any time.
SECTION B – Your use of any of our Services
SECTION C – General
SECTION D – Contact and Your rights